UC Berkeley
Enrollment Changes

UC Berkeley Enrollment Changes

General

You must use the online Student Record Change Form to make any enrollment changes. Go to the Student Record Change Form on the MySummer Student Portal to complete and submit the form online. Use your CalNet ID and passphrase to log on to MySummer. The form will be electronically routed to the appropriate staff/faculty for processing and approval. You may track the progression of your request through the MySummer Student Portal. Deadlines are applied to the date the form is successfully submitted by the student online.     

In some instances, it may not be possible to electronically route the Student Record Change Form. When this occurs, the system will prompt you to print the completed PDF version of the form. You will then have to sign and obtain the appropriate signatures of approval prior to submitting the form in person or by fax. For example, this might occur if an instructor's signature is needed. Deadlines are applied to the date the form is received by Berkeley Summer Sessions or Cal Student Central.

Submit in person to either:

  • Berkeley Summer Sessions Office: 1995 University Avenue, Suite 130

  • Cal Student Central: 120 Sproul Hall

Or you can fax the form to

(510) 664-9825

Only YOU can make changes to your Summer Sessions schedule; neither the Berkeley Summer Sessions office nor the course instructor is authorized to "Drop" you if you do not attend a class or do not pay. With a few exceptions, the only automatic enrollment transaction is a move from waitlist status to enrolled status. We expect students to drop courses they do not wish to attend. If you are not attending a class, you need to submit a "Drop" request through either Tele-BEARS or the Student Record Change Form. If you did not get added to a class for which you were waitlisted, you will need to submit a "Drop" request. Please read the section on Refunds to be sure you understand the financial consequences of your adds, drops and cancellation/withdrawal.  

We strongly encourage you to speak with an adviser in the Berkeley Summer Sessions Office before adding or dropping a course to ensure that you will remain in compliance with your visa status.  

Classroom Courses:

As an international student, you are also strongly encouraged to speak with an adviser in the Berkeley Summer Sessions Office before adding a course. This is to ensure that are still in compliance with your visa status. After speaking with an adviser, if you want to add the course, you should complete and submit the online Student Record Change Form.

If you wish to add or enroll in a course after applicable session has begun, it is strongly recommended that you attend the course and speak to the instructor before you complete the enrollment process. While the deadline to add/enroll in courses is two weeks after the start of instruction, it is not a guarantee that you can successfully complete the coursework.

Online Courses:

There are no late adds for online courses.

Adding a Waitlisted Course

Summer Sessions courses fill on a first-come, first-served basis. Once enrollment for a class reaches its limit or fills its assigned room, a "waitlist" is opened. This is a list of all students waiting to enter the class if a space becomes available. Students on most waitlists are automatically enrolled in order, as space becomes available. In some cases, the instructor’s signature may be required to be enrolled from the waitlist.

As an international student, you are strongly encouraged to speak with an adviser in the Berkeley Summer Sessions Office before adding yourself to a waitlist. Waitlisted course units do not count towards the full-time requirement for US entry visa.

For billing purposes, waitlisted classes are treated as enrolled classes. You will be billed for them.

If visiting international students request to be added to a full class on a Student Record Change Form, they are added to a waitlist by a processing office staff (Berkeley Summer Sessions or Cal Student Central).

Dropping a Course

You are responsible for dropping any or all classes you do not wish to attend, including waitlisted classes. If you drop a class, you must do so before the deadline to receive a refund or to remove the fees from your bill. Students are not automatically dropped from a class for failure to attend or failure to pay (English N1A is the only exception).

You need to use a Student Record Change Form to drop classes. But before you drop any class, we strongly encourage you to speak with an adviser in the Berkeley International Office first. This is to make sure that you will still be in compliance with your visa status.

Dropping All of Your Courses (Canceling and Withdrawing)

Cancellation means you are dropping all classes in all sessions BEFORE your earliest session begins. Withdrawal means you are dropping all classes in all sessions AFTER your earliest session begins. International students who cancel or withdraw their registration after arriving in the US will lose their legal status. Please contact the Berkeley International Office before canceling or withdrawing your registration.

Click here to view the deadlines for canceling and withdrawing

International students who are canceling their registration will receive a refund of all fees, minus a $100 Cancellation Fee, if a Certificate of Eligibility (I-20 or DS-2019) has not been processed at the time of cancellation. If a Certificate of Eligibility has already been processed the international student will receive a refund of all fees, minus a $100 Cancellation Fee and the $300 International Service Fee.

International students who are withdrawing their registration will be charged the Withdrawal Processing Fee of $689. Refund for the course fee will be determined based on the deadline to receive a refund for each class.

Changing Your Grading Options

You will select the grading option for each class when you enroll. You may change your initial grading option any time before the posted deadlines.

Available Grading Options

  • Letter Grade (A,B,C,D,F);

  • Passed/Not Passed (P/NP)

  • Satisfactory/Unsatisfactory (S/U)

Letter Grade

This is the standard grading option. Letter-graded courses are generally acceptable for transfer credits at any other university.

Passed/Not Passed (For Undergraduate - "U 1")

Undergraduate students in good academic standing may take letter-graded courses on a Passed/Not Passed (P/NP) basis. A C- or better is considered passing.

Satisfactory/Unsatisfactory (For Graduate or Visiting students with BA/BS or equivalent - "G1" and "G5")

Graduate students in good academic standing may take letter-graded courses on a Satisfactory/Unsatisfactory (S/U) basis. A B- or better is considered passing.

Most universities will not accept P/NP or S/U work for transfer credit. Please consult the appropriate office at your home campus or university before selecting this option.

If you want to change the grading option for a course, you should complete the online Student Record Change Form in order to change the grading option. Please refer to the instructions on how to submit a completed Student Record Change Form.

Reinstatement

If you cancel out of or withdraw from the summer term, then want to take classes in the same summer term, you must request to be reinstated first. Students often request reinstatement when they cancelled by mistake or have changed their minds after cancellation.

You cannot be reinstated online. You must complete a Student Record Change Form to request reinstatement and indicate which course(s) you would like to be added. If the deadline to add a course has passed, you must follow instructions on how to add courses outlined in the “Retroactive Changes” section.

Retroactive Changes (after deadlines have passed)

Under special circumstances, you may petition to make enrollment changes, such as add, drop, withdrawal or change of grading options, after the published deadlines. You must complete the online Student Record Change Form to request a retroactive change.

Approval of the Dean of Summer Sessions is required for all retroactive changes by international students. Please submit a Student Record Change Form to request approval. To add a course retroactively, signature from the instructor is required. If Summer term has ended, you are also required to obtain a letter from the instructor indicating the grade for the course you request to add.